Attaching a File

Attaching a File

This Outlook feature allows you to attach applicable files to outgoing e-mails.

1. Open a new e-mail.
2. Click on the Insert tab.

The “Insert File” dialogue box opens.

3. Browse the folders in the “Insert File” dialogue box and locate the file to attach.

4. Click on the file name to highlight it. Click the Insert button to attach the file to the e-mail message.

Note 1: You can also double-click on the file to attach it to the e-mail message.

Note 2: Attach multiple files at the same time by holding the “Ctrl” key as you click on the file name selections.

5. Confirm the attachment file is inserted into your e-mail message.

Note: E-mail messages formatted in HTML or plain text display attachment files in the attachment box. E-mail messages formatted in Rich Text format (RTF) are displayed in the body of the e-mail message.

6. Once the e-mail message is complete, click Send.

Searching Within A Message

Searching Within a Message

Searching within a message allows the user to find parts of information for easy retrieval or reference.

1. Double click on Message in the preview pane to open the window in a new pane.

2. Once open, select the Find setting (small binocular icon) and select.

    Note: Once selected, you will see the Find and Replace menu.

Enter the specific terms or keywords you want to locate in the message

3. Locate the Reading Highlight option below the text box and select Highlight All to highlight all found cases.

Note: Outlook automatically highlights all found cases for your search. You may select Find Next (hot key F) to navigate between cases.