Recalling a Message

Recalling a Message in Outlook

Using the message recall feature allows you to recall a sent e-mail, provided it remains unopened by the receiver.

1. Click on Sent Items in the folder pane.

A list of sent e-mails opens.

2. Double-click on the e-mail you want to recall.

3. Double-click on File in the Outlook ribbon.

A “documentation needed” pane opens.

 

 

 

 

 

 

 

4. Click on the Resend or Recall tab.

A drop down window opens.

 

 

 

 

 

 

 

 

 

5. Select Recall this Message.

A “Recall This Message” dialogue box opens.

 

 

 

 

 

 

 

6. Select the applicable answer and click OK.

 

 

 

 

 

 

 

Note: You will see a message in your email: “You tried to recall this message on (the date and time).”

 

 

 

 

 

7. Check your Inbox for an Outlook message confirming that your e-mail was recalled successfully.

Attaching a File

Attaching a File

This Outlook feature allows you to attach applicable files to outgoing e-mails.

1. Open a new e-mail.
2. Click on the Insert tab.

The “Insert File” dialogue box opens.

3. Browse the folders in the “Insert File” dialogue box and locate the file to attach.

4. Click on the file name to highlight it. Click the Insert button to attach the file to the e-mail message.

Note 1: You can also double-click on the file to attach it to the e-mail message.

Note 2: Attach multiple files at the same time by holding the “Ctrl” key as you click on the file name selections.

5. Confirm the attachment file is inserted into your e-mail message.

Note: E-mail messages formatted in HTML or plain text display attachment files in the attachment box. E-mail messages formatted in Rich Text format (RTF) are displayed in the body of the e-mail message.

6. Once the e-mail message is complete, click Send.

Searching Within A Message

Searching Within a Message

Searching within a message allows the user to find parts of information for easy retrieval or reference.

1. Double click on Message in the preview pane to open the window in a new pane.

2. Once open, select the Find setting (small binocular icon) and select.

    Note: Once selected, you will see the Find and Replace menu.

Enter the specific terms or keywords you want to locate in the message

3. Locate the Reading Highlight option below the text box and select Highlight All to highlight all found cases.

Note: Outlook automatically highlights all found cases for your search. You may select Find Next (hot key F) to navigate between cases.