Creating a Folder in the Folder Pane

Creating a Folder in the Folder Pane

Creating a folder in the folder pane allows you to manage incoming e-mails by sorting them into folders.

1. Open the e-mail you want to go into the new folder.
2. In the Outlook ribbon, click on the Rules tab.

A drop down menu opens.

3. Click on Create Rule.

A configuration window opens.

4. Populate the Create Rule window as follows:

• Check Subject contains and enter in the subject line information from future e-mails that will go into the new folder.
• Check Sent to (automatically selects “me only”).
• Check Move the item to folder.

A new configuration window opens.

5. Click the New tab.

A new configuration window opens.

6. Enter the name of the new Outlook folder.

7. Click OK. The new folder is displayed in the folder pane.
8. Drag the folder to the desired location within the folder pane.

Using Rules to Move Messages to a Folder

Using Rules to Move Messages to a Folder

Creating rules to move messages can be an efficient way to control your inbox and organize your e-mail.

1. Click on File

 

 

 

 

 

 

 

 

 

2. Select Manage Rules and Alerts, select New Rule.

The Rules Wizard dialogue box opens.

3. From Step 1: Select a Template, select move messages from someone to a folder to apply to incoming messages.

4. Within Step 2: Edit the Rule Description, select the underlined term people or public group to modify information about the sender.

5. Select the contact this rule is applied to and select From to add.

Select OK to apply.

Note: The sender must be added to your address book in order to utilize this function.

6. Within Step 2: Edit the Rule Description, select the term specified to choose the destination folder for incoming messages.

7. Select Finish to apply and begin processing rule.

Your rule will be applied to the selected folder.

Flagging an Email for Follow Up

Flagging an Email for Follow Up

Flagging messages allows the user to set reminders to take action on messages or events.

Flagging an E-mail:

1. Open Outlook and select the message that you want to follow up on.
2. Right click on the message and hover over the Follow Up (flag) button.

A drop down opens.

3. Select the appropriate follow up response.

4. To set a reminder to follow up on your e-mail, right click on the message and select Add Reminder.

5. Select the date and action you want for the targeted message and click OK.

Your email flags will be applied.